Human Resource Specialist

Job Summary



The Human Resource (HR) Specialist plays a key role in managing and maintaining the HRIS system, including payroll, timekeeping, tax compliance, and reporting. This position supports the Human Resources department by ensuring data accuracy, optimizing internal systems, and handling administrative tasks such as employment verifications and special projects. Proficiency in Paycom and Excel are essential, along with a strong attention to detail and the ability to work independently in a fast-paced, confidential environment. The HR Specialist upholds the organization’s core values while driving process improvements and fostering a positive workplace culture.

Essential Job Functions and Responsibilities

1. Demonstrate Core Values of Excellence, Trust, Care and Growth in performing all aspects of position.
2. Maintain a positive work atmosphere by behaving and communicating in a manner so that you get along with co-workers and management. 
3. Remain up-to-date on Paycom reading as assigned.
4. Manage the HRIS system maintaining the highest level of data accuracy, engaging new releases issued by the software provider and staying compliant with state and federal guidelines as well as IRS regulations.
5. Update system administration tables enabling system functionality including security roles and assignments, organization levels, job codes, earnings and deductions and researching taxes for new location set up.
6. Determine processes or programs that could be implemented within the system to streamline and return more effective results and then manage and/or assist with the delivery.
7. Responsible for the year end processing requirements which include setting up the HRIS system with holidays, verifying unemployment rates and validating W-2 data.
8. Review associates time based on policy and procedures, question discrepancies, and create import files. Analyzes hours for compliance and generate needed reporting.
9. Manage payroll system (Paycom) by setting up new associates, entering changes, compiling pay records, calculating OT premiums, commissions, incentives, setting up taxes, and other deductions to be withheld. Responsible for transmitting and processing or weekly and bi-weekly payroll.
10. Understand payroll tax filing for federal, multi-state and local taxation tracking each bi-weekly payroll, off cycle and manual check. Balancing the quarter end reports as well as year-end reports.
11. Carry out additional payroll processes such as answering garnishments, creating reports, creating manual checks, maintaining accuracy of PTO program and answering questions.
12. Perform special payroll related projects, surveys and report generation and analysis.
13. Process Milestone Commission Payroll by receiving downloads, entering data, and creating reports. Understand the commission structure and audit the file download from NGL, create the bi-weekly commission payroll, the monthly commission reports, the quarterly commission reports and calculation of the quarterly bonus for those who qualify. Incorporate plan changes into the automation process. Understand the interaction of internal PIRCs database to manage any incorrectly issued policies.
14. Perform administrative and customer service assignments:

• Answer associate questions and requests
• Respond to unemployment and employment verification requests
• Respond to DOL reporting requests, file EEO annual reporting.
• Assist with or prepare correspondence inclusive of Family Satisfaction Survey Preparation.

1. Assist Director of Human Resources, HR Business Partners and other home office departments with special projects as requested.
2. Light housekeeping to keep the facilities and grounds in perfect order. This includes keeping work areas tidy, picking up litter on the grounds and generally straightening up.

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

• Problem solving – the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Interpersonal skills – the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral communication – the individual speaks clearly and persuasively in positive or negative situations.
• Written communication – the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
• Planning/organizing – the individual prioritizes and plans work activities and uses time efficiently.
• Quality control – The individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability – the individual adapts to changes in the work environment, manages competing demands and can deal with frequent change, delays or unexpected events.
• Dependability – the individual is consistently at work and on time, follows instructions, responds to direction and solicits feedback to improve performance.

Educational and Skill Requirements

• A two-year college degree or completion of a specialized course of study or job specific skills acquired through on-the-job training.
• A minimum of three years of similar or related experience. Two (2) years HRIS/Payroll experience preferred
• Solid understanding of payroll and payroll tax laws
• Excellent attention to detail
• Ability to maintain confidential information
• General knowledge of employment laws and practices
• Excellent computer skills in a Microsoft Windows environment. Must include Excel and demonstrated skills in database management and record keeping. 
• Excellent verbal and written communication skills
• Ability to work effectively in a team environment

The above duties are neither intended to be an all-inclusive list of duties and responsibilities for this position nor are they intended to be a listing of prerequisite skills and abilities. The purpose of this job description is to describe the general nature of the position.