Home Office Administrative Coordinator

Job Summary

This position serves as the first point of contact at the Home Office, monitoring the main entrance and managing incoming calls. This role provides administrative support across multiple departments and assists with special projects as assigned. This position requires strong organizational skills, flexibility, and the ability to manage a variety of tasks in a confidential environment. 

Essential Job Duties and Responsibilities

1. Demonstrate Core Values of Excellence, Trust, Care and Growth in performing all aspects of position.
2. Maintain a positive work environment by behaving and communicating in a manner so that you get along with families, co-workers and management.
3. Remain up to date on Policy readings as assigned.
4. Answer and direct incoming calls; monitor, greet and assist guests upon arrival. 
5. Sort, distribute, and process incoming and outgoing mail; manage shipping and receiving packages via USPS, UPS, and FedEx.
6. Order and maintain office supplies; keeping supply and work areas organized and clean.
7. Assist in coordinating home office events, catering and other special requests from Home Office management. 
8. Provide administrative support for multiple Home Office departments on routine activities and cross-departmental projects. 
9. Prepare financial forms and credit applications for all locations. 
10. Prepare and mail all name badges, welcome letters and anniversary pins.
11. Order company-branded items (shirts, mugs, garment bags, pens, umbrellas, mousepads) or onsite items from Newcomer cart; ship and approve invoices.
12. Maintain travel credit card accounts and provide logistical support for training and other events as needed. 
13. Prepare mailings and other administrative tasks as needed.
    

Educational, Licensure and Skill Requirements

• A two-year college degree or equivalent experience.
• Three (3) years of similar or related administrative experience.
• Strong organizational skills with ability to multi-task and prioritize
• Ability to lift up to 50 pounds on occasion.
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team.
• Ability to operate successfully with limited direct supervision
• Demonstrated expertise with MS Office Products and PowerPoint. Knowledge of other software is helpful.

The above duties are neither intended to be an all-inclusive list of duties and responsibilities for this position, nor are they intended to be a listing of prerequisite skills and abilities. The purpose of this job description is to describe the general nature of the position.